Microsoft Teams | How to find it | Use Chat
Summary
Your hospital may want you to use Microsoft Teams for internal communications, and Microsoft Teams is perfect for it. It is HIPAA and PHI compliant, so you don't have to worry about patient information leaking outside the app. Some of you may be already familiar with Microsoft Teams, but you'll find out our company has some things locked down for the moment, such as Channels.
Any employee with a company email will be able to use this app. Windows 11 users will already find it installed on the computer. Windows 10 users will need to install it. Instructions below. Employees will also have the capability of using it on their mobile devices. The IT department will not support personal devices. You'll find Windows 10 and 11 instructions below. Windows 10 includes download instructions.
For the moment, the TEAMs function is turned off, so if you try to join a team, it's not going to work. Please use Chat.
NEW! Teams is now accessible on the Landing. It's the web version of it, but it will work with all email licenses in the company.
!NOTE: Teams doesn't replace the 8x8 phone system. If your hospital still uses 8x8 for internal text messages, use it. It's up to your hospital to define how to use internal messaging. Microsoft Teams is mentioned because it's widely available to every email license user. It allows more open communication amongst your colleagues.
- YOU MUST BE ENROLLED IN DUO IF USING THIS APP ON A MOBILE DEVICE OUTSIDE OF THE HOSPITAL. If you're a new employee and haven't enrolled in Duo, please check your email and find your Duo enrollment email. If you don't have an enrollment email or it's expired, please create an incident. Failure to enroll will prevent you from using the application. There is no bypass code to be given.
Instructions
The Cloud version of Teams can also be used in addition to the installed versions. This is found on the Landing page as well.
Windows 11 - all Windows 11 will already have it installed on the computer. It's one of the first programs you'll see load up.
1. You can navigate to the search icon and type "Teams", and you should see the app available. Click on the app to launch it.
2. If you haven't already done so, you'll be asked to log in using your company email. Do not use your personal email.
3. The function your hospital should be using is "Chat." You may already be included in a chat room. You will see the name of the chat room at the top, how many members, and the chat field below to begin your conversation.
You can watch the video found here.
4. New chat rooms can be created by simply right-clicking on the chat icon.
Windows 10 - this will require a manual install. No admin required.
1. You'll need to open a web browser. You can search for Microsoft Teams download or click the link found here. Choose "Teams for work or school." It doesn't require an Admin for the installation.
2. You can access Teams by using the search bar and typing "Teams" or clicking on the Windows Start button and scrolling down to Microsoft Teams.
3. You'll sign in with your company email once opened. You can view the Windows 11 instructions above for reference.
Using Teams other than Chat
It is possible to use Microsoft Teams other than chat. That's what the program is all about, collaboration. You can hold meetings through it or use it for one on one conversations. If you need more information about it, you can visit Microsoft's website. Please note that Channels have been disabled for the time being. The other features should work or it could be limited.
https://support.microsoft.com/en-us/office/microsoft-teams-video-training-4f108e54-240b-4351-8084-b1089f0d21d7